Although our cPanel website hosting packages include email accounts, more and more of our clients are choosing to use Google Apps for their business email. Why? Because of all the benefits and applications this provides.
“Professional email, online storage, shared calendars, video meetings and more. Built for business, designed for teams.”
Google’s Business Apps include access to online storage, shared calendars, online word documents and spreadsheets and more. For email, it allows you to keep your domain name ([email protected]) as well as including all the features of Gmail like powerful search, integrated calendars, 99.9% guaranteed uptime, no ads and 30GB of storage.
I find the best feature is being able to use Gmail apps to access your business email. This means you can open the user friendly Gmail apps on your phone, iPad or computer.
Google Apps for business also allows for multiple users with a super user administrator account. This makes managing and sharing super easy!
Another advantage is having all your email backed up by Google, and you know what they say, if Google goes down, so does the whole world.
So how do you integrate Google Apps with your new cPanel account? Simple.
Step 1. Sign up with Google Apps at apps.google.com
Step 2. Setup your email and user accounts
Step 3. Enter provided MX records into your cPanel DNS.
This last step tells your web server that your mail is being hosted on Google’s servers and to send all incoming mail there.
To enter your MX records, log into your cPanel account. On our servers, you can do this by entering your domain name followed by /cpanel.
You can then enter the provided cPanel login credentials you have been given (You will not have this on our managed accounts and WordPress ready sites).
On the cPanel administration panel, look for an icon under the email section titled MX Entry.
This is where we need to update your MX records that Google is providing you with.
BEFORE YOUR START ENTERING MX RECORDS…… READ THIS!
You must first delete any MX records that are currently in there. Scroll to the bottom of the page and click remove next to any current records.
Now we can start entering the MX records from Google. To do this, enter the priority and destination in the given fields and click ADD RECORD.
The records you want to enter here are as follows:
You will need to enter the dot after the address as shown.
Once you have entered all the records, you will see them at the bottom of the page. Double check they are correctly typed.
Now we can confirm with Google that this has been done. Keep in mind, it may take up to 48 hours before the records start working. In the meantime, go through Google Apps and setup everything you need to. We usually create a custom theme for all our apps including our logo to replace the Google logos. This looks super professional!
All our cPanel hosting includes email support so please contact us if you have any trouble entering these settings. If you are doing this on a cPanel hosting that is not with us, be sure to confirm you have the correct nameservers entered and delete any existing MX records before starting. Hope this helps!